It is hoped that the forms, which are used in conjunction with Adobe Sign, will finally end the costly practice of property teams mailing documents to clients for completion.
By using secure email instead of post to distribute the forms, legal teams can now significantly speed up the process by removing the risk of mail delays or lost post. It also dramatically eliminates the costs of stationery, postage and physical storage required to maintain paper-based systems.
The forms can be completed by clients on the computer, tablet or mobile device and also includes the functionality to start completing the forms on one device and complete them on another device. Through Adobe Sign functionality it is also possible to add attachments to the completed forms.
The initial suite includes forms for: Fixtures and Fittings, Property Information and Leasehold Property Information.
The forms are available for any case management system, including Visualfiles from LexisNexis, where with Zylpha’s extensive expertise users can directly record information contained on the forms.
Commenting on the launch Zylpha’s Development Project Leader Debi Newbery noted,
“The one thing most clients really want from conveyancers is speed and yet, in many cases, practices are still relying on the postman. This is no longer necessary as by using these electronic forms in conjunction with Adobe Sign, the whole process is often weeks quicker. Our clients have some of the most forward thinking conveyancing departments and we are delighted to provide a solution which can save considerable amounts of time and money, whilst also significantly boosting customer perceptions.”