Electronic Document Bundling Case Study
Leading international legal business DAC Beachcroft has chosen document bundling from Zylpha, the UK’s leading legal systems innovator.
With more than 2,200 people and coverage across the UK, Europe, Asia-Pacific, Latin America and North America, DAC Beachcroft provides its clients with a full-service commercial, transactional, claims, risk and advisory capability. As a global business, the firm is continually looking at effective ways to deliver the highest levels of representation, increase efficiency, reduce printing costs and use less space for storage and filing.
DAC Beachcroft will use Zylpha’s software to create, paginate and amend legal documents and bundles. Among the documents and bundles that Zylpha is being used to prepare are: hearing and trial bundles, Instructions To Counsel, Case Management Conferences, witness statement exhibits, client reports and board minutes.
DAC Beachcroft appointed Zylpha because of its track record of delivering bundling and secure delivery systems to major legal practices and for the system’s proven ability to integrate with the case and document management systems used internally at the firm. Initial trials of the system revealed the potential benefits that Zylpha could provide. Depending on the size and type of the bundle being prepared at DAC Beachcroft, time savings ranged from one to three hours.
Over the course of the six-month trial, some respondents felt they saved between 30 and 50 hours in time over preparing traditional paper bundles. Others noted that they had also avoided printing thousands of pages of documents as a result. Other commenters highlighted how the system greatly enhanced communication between offices, especially with international locations.
There was also praise for the speed with which the software allowed users to reply to external lawyers when compared to previous paper processes. Commenting on the choice of Zylpha, David Aird, IT Director at DAC Beachcroft, said:
“As part of our BWOW, better ways of working initiative, Zylpha will deliver significant time savings along with major reductions in printing, filing and storage overheads. It also gives us a highly effective secure communication system.”
“As a result, those who have been first to trial the software internally have been quick to see the benefits over using paper systems. However, it is interesting to note that we have also received highly positive comments from counsel and clients alike who appreciate the ability to click through the bundles they have received quickly and easily. All in all, therefore, this was a successful evaluation and we are looking forward to realising the significant benefits available to the business as we roll out Zylpha across 25 departments.”
Zylpha’s CEO Tim Long welcomed David Aird’s comments adding:
“DAC Beachcroft is renowned for the incredibly high levels of representation that they provide to their clients both in the UK and around the globe. In addition, they are always reviewing how to improve all aspects of what they do and a major element of this is the preparation of legal document bundles and their distribution to relevant parties.”
“Zylpha allows DAC Beachcroft to produce and maintain these documents in a fraction of the time required previously with paper systems. It also significantly reduces the amount of paper required for printing and photocopying and eliminates much of the need for couriers and additional document storage. We are delighted they have chosen Zylpha and look forward to working closely with then as they roll the system out across their organisation.”